1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

"Making Sarasota #1 in Math" Grant - Laura Kingsley

C/SPA Update - Angela Hartvigsen

Child Abuse Prevention Month Proclamation - Susie DuBose and Shannon Cantalupo from Child Protection Center, Inc.

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Introduction of Chris Renouf, new Executive Director of Elementary Schools - Dr. Laura Kingsley

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	-
Vote Results
Motion: Shirley Brown
Second: Jane Goodwin
Shirley Brown	-
Jane Goodwin	-
Eric Robinson	-
Bridget Ziegler	-
Caroline Zucker	-

Motion Minutes: 

Technical difficulties occurred.

Voice vote taken.

Shirley Brown - Aye       Caroline Zucker - Aye
Jane Goodwin - Aye        Bridget Ziegler - Aye
Eric Robinson - Aye

Motion passes 5:0.

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the April 4, 2017 (Regular Board Meeting) minutes be approved.

Attachment: 040417 Board Mtg minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board April 18, 2017 (Regular).pdf
Attachment: Board April 18, 2017 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

GENERAL ITEMS

9. APPROVAL OF PROCLAMATION IN SUPPORT OF CHILD ABUSE PREVENTION MONTH

Description
The Child Protection Center works to prevent child abuse and to protect and treat children affected by child abuse, with the hope of creating a community in which every child is free and safe from child abuse; and urges all citizens to be aware of and involved with the local and national programs which provide on-going protection of our children.

Recommendation
That the School Board of Sarasota County approve the proclamation of April as Child Abuse Prevention Month.

Attachment: April 2017 Proclamation - Child Abuse Prevention Month.pdf

10. APPROVAL OF MIDDLE SCHOOL STUDENT FEES AS PRESENTED

Description
Based on School Board Policy 5.39, all school fees beyond those listed, must be approved by the principal and presented to the Board for approval prior to the end of the school year.

Recommendation
That the Middle School student fees be approved as presented.

Attachment: School fees 201718.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL OF THE AGREEMENT BEWTEEN SARASOTA ARCHITECTURAL FOUNDATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
As a part of a community engagement effort that took place in June 2012 to consider renovations on the campus of Sarasota High School, the Board agreed to retain and renovate the Paul Rudolph addition of the campus.  One piece of that addition is the canopy that runs to the south of the SHS football stadium, generally between buildings 5 and 41.  Some of that canopy has been removed to facilitate renovations of both the SMOA building (building 41) and building 5 of the Rudolph addition.  This agreement identifies the portion of that canopy that remains and articulates the conditions for its renovation.  As part of the agreement, the Sarasota Architectural Foundation has agreed to fund the additional renovations costs.  Renovations will take place as part of the final phase of the SHS campus renovations.

Recommendation
That the Board approve the agreement between Sarasota Architectural Foundation and the School Board of Sarasota County, Florida regarding the renovation of a portion of the Paul Rudolph canopies at Sarasota High School as presented.

Attachment: Rudolf walkway.pdf

12. APPROVAL TO PURCHASE AND INSTALL PROMETHEAN ACTIVPANELS AND BALANCE BOX MOBILE STANDS IN CLASSROOMS ACROSS THE DISTRICT FOR FY 2017-2018

Description
This agreement provides that Promethean will supply the 70" ActivPanel Touch for the refresh project. ActivPanel Box Mobile Stands will be provided by Boxlight. Installation of new hardware and removal of old hardware will be provided by Automated Systems Consulting, ASC Inc.

Recommendation
That the ActivPanel classroom purchase and installation be approved by the Board as presented. Budget Capital Funds from the Information Technology Department's budget will be used for the purchase.

Attachment: HTXJ033.pdf
Attachment: SCPS_504stands_July.pdf

13. APPROVAL OF FLORIDA VIRTUAL SCHOOL FRANCHISE AGREEMENT FOR STATE OF FLORIDA SCHOOL DISTRICT

Description
The School Board desires to enter into a Franchise Agreement with Florida Virtual School for the purpose of developing distance learning education.

Recommendation
That the Franchise Agreement between Florida Virtual School and the School Board of Sarasota County, Florida be approved as presented.

Attachment: FLVS 2017 18.pdf

14. APPROVAL OF ARTICULATION AGREEMENT BETWEEN THE STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA (SCF) AND THE SCHOOL DISTRICT OF MANATEE COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
An Articulation Agreement through partnership, collaboration and communication between the State College of Florida, Manatee-Sarasota (SCF), the School District of Manatee County and the School Board of Sarasota County, Florida to provide, at no cost to eligible students, college credit for selected Associate in Science (AS) Degree/Certificate programs, as listed in Agreement.

Recommendation
That the Articulation Agreement between State College of Florida, Manatee-Sarasota (SCF), the School District of Manatee County and the School Board of Sarasota County, Florida be approved as presented.

Attachment: SCF-Articulation 2017-18 final.pdf

15. APPROVAL OF CONTRACT FOR SERVICES BY INDEPENDENT CONTRACTOR BETWEEN BEHAVIOR CARE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR BEHAVIOR SPECIALIST SUPPORT

Description
This contract for services by independent contractors between Behavior Care, Inc. and the School Board of Sarasota County, Florida is for Behavior Specialist Support.  This is being presented because the collective payments have exceeded the $100,000 limit.

Recommendation
That the contract for services by independent contractors between Behavior Care, Inc. and the School Board of Sarasota County, Florida for Behavior Specialist Support be approved as presented.

Attachment: 0310 Behavior Care final.pdf

16. APPROVAL OF PARKS INTERLOCAL AGREEMENT BETWEEN THE SCHOOL BOARD AND SARASOTA COUNTY BOARD OF COUNTY COMMISSIONERS

Description
Since 1996, Sarasota County School Board and Sarasota County Board of County Commissioners have implemented an agreement through which school facilities and fields at Booker Middle, Sarasota Middle, Pine View, and Venice Middle have been made available for use by the citizens of Sarasota County. However, the limited scope and specifically identified schools that were available for use as park and recreational use have limited the use of this agreement. This new agreement will provide greater opportunities for the residents of Sarasota County to use school facilities and fields for park or recreational use. In doing so, this agreement establishes a framework for the joint use, maintenance, and management of school facilities as recreational and sport venues between Sarasota County Parks, Recreation and Natural Resources and Sarasota County Schools.

Recommendation
That the School Board approve the Interlocal Agreement between Sarasota School Board and Sarasota County Board of County Commissioners for the joint use, maintenance, and management of park and recreational resources on school facilities and fields.

Attachment: School Board Interlocal final Draft - 5-20-16_School Board Comments 53116.pdf

17. APPROVAL OF THE CONTRACT FOR SPEECH LANGUAGE PATHOLOGIST SERVICES BETWEEN KIM HARSHBARGER, INCORPORATED AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Ms. Harshbarger will be providing Speech Language therapy and evaluation services for districted schools based upon student need. These services are an IEP requirement. The conversion of salary dollars will be used to cover this contract due to the lack of qualified applicants for Speech and Language positions.

Recommendation
That the contract between Kim Harshbarger, Inc. and the School Board of Sarasota County, Florida be approved as presented.

Attachment: K Harshbarger APR2017.pdf

18. APPROVAL OF PROGRAM PARTICIPATION AGREEMENT BETWEEN FLORIDA VIRTUAL SCHOOL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board desires to enter into a Program Participation Agreement with Florida Virtual School for the purpose of developing distance learning education.

Recommendation
That the Program Participation Agreement between Florida Virtual School Program and the School Board of Sarasota County, Florida be approved as presented.

Attachment: FL Virtual School Program Participation Agreement 2017 - 18.pdf

GRANTS

19. APPROVAL OF THE FLORIDA DIAGNOSTIC AND LEARNING RESOURCES SYSTEM (FDLRS) GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR SARASOTA, MANATEE AND CHARLOTTE SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $1,065,383 will assist Charlotte, Manatee and Sarasota County School Districts by providing diagnostic and instructional support services to district exceptional student education programs.

Recommendation
That the Florida Diagnostic and Learning Resources System (FDLRS) grant application be approved.

Attachment: FDLRS.pdf

20. APPROVAL OF THE MAKING SARASOTA #1 IN MATHEMATICS EDUCATION GRANT PROPOSAL TO THE CHARLES & MARGERY BARANCIK FOUNDATION FOR ALL SARASOTA ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $480,000 will allow the district to build internal capacity of elementary teachers by providing training on math content, lesson planning and strategies, as well as how to collaborate in high functioning grade-level teams.

Recommendation
That the Making Sarasota #1 in Mathematics Education grant proposal be approved.

Attachment: Elem Math.pdf

21. APPROVAL OF THE 3D PRINTING AND DESIGN FOR TOMORROW'S INNOVATIVE LEADERS AWARD APPLICATION TO THE SCHOOLS OF TECHXCELLENCE AWARD PROGRAM FOR ENGLEWOOD ELEMENTARY SCHOOL

Description
COMPETITIVE: The Schools of TechXcellence award is provided to public schools which have implemented innovative, effective and replicable technology programs that contribute meaningfully to student, instructional or operational success. The award would recognize Englewood Elementary School's maker initiative which created a 3D printing business.

Recommendation
That the 3D Printing and Design for Tomorrow's Innovative Leaders award application be approved.

Attachment: Maker space - 3D printers.pdf

22. APPROVAL OF THE RESTORATIVE STRATEGIES FOR VULNERABLE POPULATIONS (RSVP) GRANT PROPOSAL TO THE W.K. KELLOGG FOUNDATION FOR ALL ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $354,600 will allow full implementation of restorative strategies in pre-Kindergarten through third grade, at all district elementary schools. A special focus will be on Title I schools.

Recommendation
That the Restorative Strategies for Vulnerable Populations (RSVP) grant proposal be approved.

Attachment: RSVP.pdf

FIELD TRIPS

23. APPROVAL OF PINE VIEW'S CHINESE CLUB STUDENT TO ATTEND 2017 REGIONAL CHINESE BRIDGE COMPETITION IN DALLAS, TEXAS ON APRIL 22-23, 2017

Description
This field trip is an opportunity for the student to deliver a clear and precise presentation, evaluate practices and perspectives, and apply knowledge gained in the target language.

Recommendation
That the field trip for a Pine View Chinese Club Student to attend the 2017 Regional Chinese Bridge Competition in Dallas, Texas on April 22-23, 2017 be approved as presented.

24. APPROVAL FOR PINE VIEW'S SPEECH & DEBATE TEAM TO ATTEND THE NATIONAL SPEECH AND DEBATE ASSOCIATION NATIONAL TOURNAMENT IN BIRMINGHAM, ALABAMA ON JUNE 17-24, 2017

Description
This is an inter-curricular Speech and Debate competition.

Recommendation
That the field trip for Pine View's Speech & Debate Team to attend the National Speech and Debate Association National Tournament in Birmingham, Alabama on June 17-24, 2017 be approved as presented.

MATERIALS MANAGEMENT

25. APPROVAL TO AWARD BID #17-0397 FOR STC - SYNTHETIC MANNEQUIN BASED SURGICAL SIMULATOR

Description
One bid to provide 'STC - Synthetic Mannequin Based Surgical Simulator' was received on March 8, 2017. The bid of SynDaver Labs was the best low bid meeting the advertised specifications. This bid is for a one-time purchase. The funds for these purchases are contained in the Workforce Development funds allocated to Suncoast Technical College.

Recommendation
That the bid of SynDaver Labs, for 'STC - Synthetic Mannequin Based Surgical Simulator' in an amount not to exceed $68,500.00, be approved as presented.

Attachment: 17-0397Rec.pdf

CONSTRUCTION

26. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT SUNCOAST TECHNICAL COLLEGE IN NORTH PORT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND FLORIDA POWER AND LIGHT COMPANY

Description
This easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width. This easement has been approved by the School Board Attorney.

Recommendation
That the Non-Exclusive Utility Easement at Suncoast Technical College in North Port between The School Board of Sarasota County, Florida, and Florida Power and Light Company, be approved as presented.

Attachment: FPL Easement.pdf

27. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ALTA VISTA FRONT RECEPTION COUNTER REPLACEMENT AND NEW WALKWAY CANOPY PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: AV_Fin Pymt.pdf

28. APPROVAL OF AMENDMENT #10 WITH HARVARD JOLLY ARCHITECTURE FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description
The scope of work for the amendment shall include additional services work associated with: The additional design and engineering associated with the replacement of the existing HVAC equipment in the north end of Building #6 along with retrofitting all existing light fixtures to LED. In addition, due to cost constraints associated with initial renovations planned for Building #6, this amendment will cover the costs associated with providing permit and construction drawings for the reduced work scope that will be performed to meet the associated budget constraints. There will also be 8 additional hours of contract administration added to oversee the additional HVAC renovation in the north end of Building #6.

Recommendation
That Amendment # 10 to the Agreement dated May 1, 2012 with Harvard Jolly Architecture for Sarasota High School Renovation and New Construction project be approved as presented.

Attachment: SHS__Amend_10.pdf

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $26,868.31 in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: Apr18CO.pdf

30. APPROVAL OF UPDATE #3 TO THE 2017 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. These submissions are in accordance with School Board Policy #7.71. The initial list was Board approved on 1/3/2017 (Item #12). The newly added firms are identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #3 to the 2017 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: QPListUpdate3.pdf

FINANCE

31. APPROVAL FOR RENEWAL OF THE PROPERTY INSURANCE PROGRAM EFFECTIVE MAY 1, 2017 THROUGH MAY 1, 2018

Description
The renewal will allow the district to remain at the $125 million policy limit, increase multiple sub-limits, lower the named storm deductible cap and continue to provide a Stand-Alone Terrorism Policy. The total annual cost [premium + regulatory + Stand-Alone Terrorism Policy] is $2,396,451.08. This represents a property policy rate decrease of 8.21% and a 24.76% terrorism rate decrease. The overall premium increase of $102,000 is due to the increase in the construction costs per square foot for the insured property. Property insurance premiums are paid by the local Capital Improvement Fund.

Recommendation
That the property insurance renewal effective May 1, 2017 through May 1, 2018 be approved by the Board as presented.

Attachment: Property Renewal 05_01_17 with attachments.pdf

JOB DESCRIPTIONS

32. APPROVAL OF REVISED JOB DESCRIPTION FOR CHARTER SCHOOL SPECIALIST

Description
The revised job description for Charter School Specialist is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Charter School Specialist as presented.

Attachment: Job 388 - Charter Schools Assistant.pdf

33. MOTION ADDED AT TABLE

Description
n/a

Recommendation

 n/a

Motions:
Shirley Brown moved that the School Board contract with the Florida School Boards Association for Master School Board Training. The first meeting will be held with Charlotte and Lee County School Boards on May 12, 2017 at the Gayler Professional Development Center in Charlotte Harbor and the two subsequent meetings will be held in Sarasota. Fiscal impact is $4,200.00.	-
Vote Results
Motion: Shirley Brown
Second: Eric Robinson

Motion Minutes: 

Voice vote taken.

Shirley Brown - Aye             Bridget Ziegler - Nay
Jane Goodwin - Aye              Caroline Zucker - Aye
Eric Robinson - Aye

Motion passes 4:1.

34. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

35. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board Meeting at 4:05 p.m.

We certify that the foregoing minutes are a true account of the regular Board Meeting held on April 18, 2017 and approved at the regular Board Meeting on May 2, 2017.

________________________         ________________________
Secretary                                          Chair
Todd Bowden                                   Caroline Zucker